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How to Invite Coaches and Staff

Rostered supports multiple staff roles to help manage your club. This guide explains how to invite staff members and assign appropriate permissions.

Accessing Club Users​

  1. Navigate to your club dashboard.
  2. Click your profile avatar in the top right and navigate to Users, or go directly to the Users page.
  3. The page displays:
    • Current staff members and their roles
    • Pending invitations that haven't been accepted

Sending Staff Invitations​

  1. From the Users page, click Invite User.
  2. Enter the staff member's email address.
  3. Select their role: Coach or Club Admin.
  4. Click Send Invitation.

The staff member receives an email with instructions to create their account and access the club.

Understanding Staff Roles​

Club Admin​

Club Admins have full access to manage the club:

  • Create and manage divisions, teams, and cohorts
  • Add and manage athletes and families
  • Create and edit all schedule items
  • Send communications to families
  • Manage other staff members
  • Configure club settings

Best for: Club directors, program coordinators, and primary administrators.

Coach​

Coaches have access to their assigned teams:

  • View team rosters and athlete information
  • Create and edit schedule items for their teams
  • View RSVP responses
  • Send communications to team families
  • Manage game rosters

Best for: Head coaches, assistant coaches.

note

Coaches are assigned to divisions and teams after they accept their invitation. This is done through the division or team management pages, not during the invitation process.

Managing Existing Staff​

View Staff Details​

  1. Click on a staff member's name in the list.
  2. View their current roles and division assignments.

Update Roles​

  1. Find the staff member in the list.
  2. Click to edit their roles.
  3. Add or remove roles as needed.
  4. Save your changes.

Remove Staff Access​

  1. Find the staff member in the list.
  2. Click to remove them.
  3. Confirm the removal.
warning

Removing a staff member removes their access to the club. They will no longer be able to log in and view club information.

Pending Invitations​

The Users page shows invitations that haven't been accepted:

  • Email - The invited person's email address
  • Roles - The roles they were invited with
  • Invited - When the invitation was sent

Resend an Invitation​

If someone hasn't received their invitation:

  1. Cancel the existing invitation.
  2. Send a new invitation to the same email address.

Cancel an Invitation​

  1. Find the pending invitation.
  2. Click to cancel it.
  3. The invitation link will no longer work.